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University of Calgary
Event Planning - Downtown Campus
The events office has created the following information to assist in the event planning process that will help develop an effective event within the guidelines of the University of Calgary and Alberta Health and Safety regulations.
Booking an appointment with the events office will help to ensure a smooth roll out of your event. Please contact Jag Kaur at 403.220.7311 or jksamra@ucalgary.ca for more information.
Download our Event Planning Tip Sheet and our Internal Event Checklist.
Room Bookings
The boardroom, which seats 14, will be equipped for video-conferencing by the end of October. The main classroom seats 48 and is a flexible space with mobile chairs and tables. The five breakout rooms feature glass whiteboards for easy collaboration.
Floorplans
For the Haskayne School of Business spaces on the 6th floor, contact Michelle Verburg in Executive Education at michelle.verburg@haskayne.ucalgary.ca or 403.220.7220
Caterers
Only the following approved caterers may be used; please contact them directly to arrange catering services.
- Sunterra Quality Food Markets - Please conatact Kristen Ferguson at 403.686.8576 or calgarycatering@sunterra.ca
- Delta Bow Valley Hotel - Please contact Paula Noseworthy at 403.205.5415 or pnoseworthy@deltahotel.com
- Great Events Catering - Please contact Walter Tomandl at 403.256.3801 or greateventscatering.ca
Audio and Visual
Event Space AV support is provided by the University of Calgary Communications Media department. For a quote, please contact them directly at 403.220.7307 or at cmevents@ucalgary.ca.
Parking and Transportation
Parking is available on the street in front of the building (in two-hour blocks until 6 pm), as well as in a parkade attached to the building (Impark Lot 282, limited spaces-$20 max/day). There is also a public lot across the street on 8 avenue and a parkade in the alley behind the campus. The closest LRT station is a block away; use the 7 street or 8 street station stop depending which direction you are coming from.
Contact Sean Horvath, Operations Manager 403.299.4910 SeanH@mylimos.com
University Supplier List
Phone: 1.888.777.7103 • 1.403.777.0080 calgary-florists.com
- Delivery information:
- Al Fraches offers same-day delivery for orders placed before 11am
- Our regular delivery times are 9am to 5pm daily for orders going to a business, by 6pm for orders to a residence, hotel, or hospital
- Delivery on Sundays is unavailable
Furnsihsings
Seating capacity varies with room set-up style.
- Round tables, 8 persons per table – max. 208 in all three Event Spaces
- Lecture style with rectangle tables, 6 persons per table – max. 180 in all three Event Spaces
- Lecture style without tables – max. 320 in all three Event Spaces
Event Space Cleaning is provided by Classic Cleaning at $30 per hour for 1 hour prior to event, 1 hour after event and for the duration of the event.
For additional information please contact Alison Gray 403.210.8984 or gray@ucalgary.ca.
