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University of Calgary
Event Planning - Main Campus
The events office has created the following information to assist in the event planning process that will help develop an effective event within the guidelines of the University of Calgary and Alberta Health and Safety regulations.
Booking an appointment with the events office will help to ensure a smooth roll out of your event. Please contact Livia Fiorini at 403.220.6118 or livia.fiorini@haskayne.ucalgary.ca for more information.
Download our Event Planning Tip Sheet and our Internal Event Checklist.
Room Bookings
Please send an email - include time of event, contact information and course number.
Contact Michelle Verburg at 403.220.7220 or michelle.verburg@haskayne.ucalgary.ca
- RGO - Room 465
- Royal Bank - Room 310
Contact Connie Taylor at 403.220.3804 or connie.taylor@haskayne.ucalgary.ca
- Classrooms in Scurfield Hall
- Alternate Meeting Space - Room 462
Contact Livia Fiorini at 403.220.6118 or livia.fiorini@haskayne.ucalgary.ca
- BMO Forum, Room 361
- Oakroom - Room 366
Meetings and Special Events Outside of Scurfield Hall
Contact Jill Blackie at 403.220.2083 or jmblackie@ucalgary.ca
- TFDL - Contact Donna Livingston at 403.220.3511 or livingsd@ucalgary.ca
- Rozsa Centre - Call 403.220.4901 or email booking@theatreservices.ca for more information.
Visit ucalgary.ca/mse/ for more information.
Floorplans
Caterers
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All events that take place at Scurfield Hall must use Chartwells. Contact Sam Hassan at 403.220.7925 or shassan@ucalgary.ca for more information.
Complete an Impressions Catering Order form for all catering orders.Events Serving Alcohol
The University of Calgary holds a single liquor license that covers all University owned facilities on Main, West and Foothills campus. Please contact Livia Fiorini at 403.220.6118 or livia.fiorini@haskayne.ucalgary.ca for more information.
Audio and Visual
AV support is provided by the University of Calgary Communications Media department. For a quote, please contact them directly at 403.220.7307 or at cmevents@ucalgary.ca.
Speaker Phone
Parking and Transportation
Events office has limited Parking Passes. You can order them by emailing parking@ucalgary.ca
Parking & Transportation Services require a minimum of 3 business days’ notice on passes to be picked up. Please allow 5 business days for requests to be mailed out
403.220.6771 or 403.220.6772 parking@ucalgary.ca
Contact Sean Horvath, Operations Manager 403.299.4910 SeanH@mylimos.com
University Supplier List
Phone: 1.888.777.7103 • 1.403.777.0080 calgary-florists.com
- Delivery information:
- Al Fraches offers same-day delivery for orders placed before 11am
- Our regular delivery times are 9am to 5pm daily for orders going to a business, by 6pm for orders to a residence, hotel, or hospital
- Delivery on Sundays is unavailable
Furnishings
- 3 to 5 foot tables are available for staff and students. For bookings please contact Kathy Weninger at 403.220.3783 or kathy.weninger@haskayne.ucalgary.ca
- 6 standup cocktail tables are also available for staff and students. For bookings please contact Livia Fiorini 403.220.6118 livia.fiorini@haskayne.ucalgary.ca
- 2 Haskayne table cloths and podium banner. To sign-out please contact Livia Fiorini 403.220.6118 livia.fiorini@haskayne.ucalgary.ca