Haskayne Student Club Event Approval - Marketing Form

You have been instructed to fill out the marketing form as your Haskayne Student Club event requires marketing and/or contact with media. Before promoting/marketing your event you must obtain marketing approval, as well as full event approval from the Undergraduate Office.

Please remember:
• Only final marketing materials are to be submitted. Incomplete submissions and/or draft materials will not be reviewed.
• All contact with media, must be coordinated through the Haskayne School of Business Marketing & Communications Office.
• Promotional materials including the use of or reference to; alcohol, tobacco, banned substances or overt sexual imagery will not be approved.

The Haskayne School of Business Marketing Office requires that this form be submitted a minimum of 4 weeks prior to your event. Any request submitted after this cut-off cannot be guaranteed.

To book an appointment with the Haskayne School of Business Marketing Office please contact via email at mktgcomm@haskayne.ucalgary.ca.

Contact Information

Include full name, ex: Jane Doe
Phone number including area code, ex: 403-555-1234
Only complete if contact is different from event marketing contact, and if your event requires media contact. Provide a full name and phone number.

Event Information

Include address and rooms/areas being booked for example: Spectrum 5 room, Hotel Arts, 119 - 12th Avenue SW Calgary, Alberta.
Event Date & Time

Event Sponsorship

List all confirmed event sponsors or approved prospects as determined by the Development Office. This includes the Haskayne School of Business and/or the University of Calgary.

Event Marketing Details

Indicate your target audience(s)
Consider the who, what, where, when, why, and how for your event. As well as the 'so what?' to indicate what's in it for your target audience(s) to get involved.
Indicate the marketing materials for this event
Provide full name and contact information
Please ensure you have Adobe Illustrator encapsulated PostScript (EPS) files in colour and black-only versions. GIFS are not usable.
Please ask speakers for a high resolution colour image, jpeg format is fine. While you're at it, please ask them if they're ok with photography/video taping during their presentation.

Upload Marketing materials

Please note: Your event cannot be approved if we cannot review your marketing materials. Includes but not limited to: Posters, Pamphlets, Videos, Ads, etc.
One file only.
100 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, mp3, mp4, zip.

Agreement

I fully understand that I must refrain from marketing/promoting my event until I have received marketing approval AND full event approval from the Undergraduate Office.

Collection of personal information
Your personal information is collected under the authority of section 33(c) of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection or use of this information, please visit our Access to Information page.