Grade Reappraisals and Appeals
Important forms and procedure document
Reappraisal of Graded Term Work
Step 1
Discussion with instructor
The student discusses the piece of graded term work/assignment with the instructor within ten (10) business days of being notified of the grade or of the item’s return to the class.
Step 2
If still unresolved
If still unresolved, the student has two (2) business days to fill out and submit the reappraisal form to the Haskayne programs office for forwarding to the appropriate area chair or course co-ordinator.
Step 3
Reappraisal arrangement
The area chair or course co-ordinator arranges reappraisal of the term work/assignment within ten (10) business days and returns the form to the programs office for the associate dean’s approval.
Step 4
Reappraisal result provided
The reappraisal result is given to the student in writing. A reappraisal may result in the grade being raised, lowered, or remaining the same.
Note
Reappraisal limit
There is no limit to the number of pieces of graded work a student may request to be reappraised, however a single piece may only be reappraised once.
Reappraisal of Academic Assessment (final grades)
Step 1
Discussion with instructor
The student discusses the final assessment that makes up the final mark first with the instructor and then with the Area Chair (if required).
Step 2
If still unresolved
If still unresolved, the student fills and submits the Reappraisal of Final Grade form to the Registrar’s Office by the deadline in the Academic Calendar.
Step 3
Form sent to program office
The Registrar’s Office forwards the form to the Haskayne programs office for distribution to the appropriate area chair or course coordinator.
Step 4
Reappraisal arrangement
The area chair or course co-ordinator arranges reappraisal of final assessment work within thirty (30) days, and once completed returns the form to the Haskayne programs office for the associate dean’s approval. The completed form is returned to the Registrar’s Office.
Step 5
Decision provided to the student
The decision is given to the student in writing by the Registrar’s Office. A reappraisal may result in the grade being raised, lowered,or remaining the same.
Note
Reappraisal limit
A student may request a reappraisal of the final grade for a maximum of three courses in one academic year (see Academic Schedule). Requests for a reappraisal of the final grade that is successful (grade is raised) will not count toward the three-course limit.
Graded Term Work & Academic Assessment Appeals
Appellants are referred to the Haskayne School of Business appeals procedure document for full procedure and regulation details and timelines.
Appeals of reappraisals of graded term work are made to the Faculty offering the course, whose Faculty Appeals Committee is the final level of appeal for graded term work.
Appeals of reappraisals of academic assessments (final grade) are made first to the Faculty Appeals Committee of the Faculty offering the course, and then to the University Appeals Committee in accordance with the Student Misconduct and Academic Appeals Policy. The University Appeals Committee is the final level of appeal for academic assessments.
Note
Grounds for appeal
The appellant can only appeal on specific grounds:
a) procedural irregularity (including a deviation from a course outline or communicated performance expectation, or where a grade was not updated)
b) previous decision was made on a basis other than performance, which may include allegations of a reasonable apprehension of bias
Step 1
Completion of previous steps and appeal submission
After completing the above previous reappraisal steps, the appellant must submit an appeal in writing (e.g. email) to the Associate Dean Undergraduate or Associate Dean Graduate, as appropriate, on or before 11:59 PM (MT) on the tenth (10th) business day of the date of the written decision being appealed.
The appeal must include:
- the Appellant’s student ID number, current address and telephone contact number(s)
- the Academic Assessment decision or Graded Term Work decision being appealed
- a list of and explanation for any grounds of appeal
- the outcome sought by the Appellant
- copies of all documentation relevant to the appeal, including any correspondence regarding the decision being appealed
- copies of any additional supporting evidence
Step 2
Dean or Delegate may resolve appeal
The Dean or delegate (in general, this will be the Associate Dean, Undergraduate or Graduate, as appropriate), may resolve the appeal to the appellant’s satisfaction or refer it to a Chair of the Faculty Appeals Committee within ten (10) business days of receipt of the appeal. Either way, the appeal will be acknowledged within two (2) business days of receipt of the appeal.
Step 3
Chair will notify appellant
The Chair of the Faculty Appeals Committee will notify the appellant in writing within ten (10) business days of receipt of the appeal from the Dean or Delegate whether the appeal is denied or whether the appeal is proceeding to a written or oral hearing before the committee. The Chair will also request a response to the appeal from the Respondent, to be submitted no later than five (5) Business Days before the hearing.
Step 4
Advance notice of hearing
If determined to proceed to an oral hearing, the appellant and respondent will, no later than five (5) business days before the hearing, get advance notice of the time and place of the hearing and receive copies of all submissions, documents and evidence relating to the decision being appealed.
Step 5
Hearing
A written hearing process will follow a schedule that provides the appellant with the final opportunity to respond, in writing, to the written submissions of the respondent.
At an oral hearing the appellant will be invited to present their appeal and the respondent will be invited to present their response to the appeal. The appellant and respondent will be invited to ask questions of each other, and members of the Faculty Appeals Committee will be invited to ask questions of both, directed through the Chair. The respondent and the appellant will be provided with an opportunity to make final comments, with the appellant having the final opportunity to respond.
Step 6
Notice of decision
Once the hearing has occurred, the Chair of the Faculty Appeals Committee will distribute the decision, using ucalgary email addresses, to the following within ten (10) Business Days of the close of the written hearing process or the end of the oral hearing to: a) the Appellant, b) the Respondent, c) the Associate Dean of the appropriate program office, and d) if appropriate, the Registrar.
Step 7
Further appeals
Graded term work decisions are final and cannot be further appealed.
Academic assessment decisions are appealable to the University Appeals Committee in accordance with the Student Misconduct and Academic Appeals Policy, within ten (10) business days of the date of the Faculty Appeals Committee decision.