Event Space Booking Form - Student Club

This submission will be processed from a shared email account, actively managed by the Undergrad Programs Office Administration.

Note: Request Confirmation does not automatically provide room access or ComMedia/podium access.

If required, access cards/keys must be physically signed out from the Scurfield Hall Facilities Office (SH 149) prior to your event during regular office hours of 8:30 AM to 4:30 PM, Mon-Fri. CommMedia/podium access requests must be submitted online through ServiceNow.

Please allow 24 hours for a response.

Student club

Booking/Event name

Booking contact person

Booking contact email

Booking contact phone

Event date *

Start time & End time

(Note: Booking must include set-up & take down time, if needed)

Start time (24-hour clock)

End time (24-hour clock)

Is this an internal club executive meeting or an event?

Is this a recurring event? (Occur repeatedly?)

Maximum number of attendees

Do you need name tags and/or tent cards?

Name tags

Tent cards

Not required

Preferred Room

(Note: Bookings will depend on availability)

Preferred room

Additional Requests/Notes

Collection of personal information
Your personal information is collected under the authority of section 33(c) of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection or use of this information, please visit our Access to Information page.